Resources
Photo Protocol
A photo protocol for South African wall-art projects, showing what to capture before print, during install and at handover.
How Photo Protocol improves a site visit week
Photo Protocol sets out which images to capture at each stage of a wall art project. It includes records before print, during installation and at handover so teams keep a useful visual trail.
Begin with photos that show the full wall, the surrounding light and any obstacles near the install area. Include plaster texture, cornices, plug points, skirtings and glazing, because each one can affect sizing, trimming and panel joins. For South African sites, note if the room gets strong afternoon sun, coastal damp or generator soot near entrances.
Capture the space before anything is moved or cleaned so the original condition is recorded properly. A simple set of phone images, named by room and date, helps when print scale, placement or edge finishing must be checked later. That record is especially useful when installers, clients and site managers are reviewing the same wall from different cities.
Images to capture on site
The protocol gives your team a repeatable photo list for survey, print approval, installation and final handover. Each image should show enough context to confirm size, level, crop position and surface condition without guessing from memory. Good visual records reduce mix-ups between similar rooms, repeated branding walls and multi-panel layouts.
Use this alongside substrate guidance and artwork planning before any large print run is approved. Add the measured wall size when sending questions through the contact form. Before despatch, photograph packed panels, labels and the wall one last time so the job file matches what left the studio.
- Full wall view with room context
- Close-up of cracks, texture or damp
- Final handover photos with finished alignment
Site conditions that change photos
Different provinces create different records. Gauteng offices often need glare and boardroom lighting shown clearly, while Durban and Cape Town projects benefit from extra photos of moisture-prone walls, window exposure and salt-air risk near the coast. Retail roll-outs, apartment interiors and hospitality spaces also need doorway, lift and access images if oversized pieces are involved.
Take note of anything that could alter colour, adhesion or fixing on the day. Load-shedding can change indoor light levels during approvals, and dusty renovation sites can hide small wall defects until close-up images are taken. For framed or acrylic work, include reflections, nearby lighting and cleaning marks in the photo set.
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Handover photo set essentials
At completion, photograph the installed work straight on and from both side angles. Include corner details, joins, trims and the artwork in relation to furniture, counters or reception desks so the final position is documented properly. If any snag items remain, photograph each one close and wide.
Store the images with the artwork proof, dimensions and install date while details are still easy to verify. When a buyer, designer or facilities contact requests sign-off records, the handover pack should show what was printed, where it was fitted and the condition at completion.