Specs
Spare License specs
Setup notes and briefing numbers for Spare License.
Backup seat conditions and limits
The Spare License specs page lists the technical and admin details linked to backup software access. It is there for teams who need the exact conditions before a production path is duplicated or extended.
A Spare License must be recorded, assigned, and checked before duplicate software access is added to a décor workflow. Teams usually ask first about named user status, machine changes, and the project path linked to wall art production files. In South African studios, these checks matter most when one operator is off site, a workstation fails, or a branded rollout needs the same setup on a second device.
Capture the current workstation details before requesting a spare seat. Include the software version, active device name, and the folder location used for artwork output so the replacement access matches the live setup. One missing path or incorrect build number can stop print prep, proof changes, or handover to an installer.
What the spare licence record includes
Each entry identifies the licensed user, the backup device, and the reason secondary access is being held. The note must also state whether the spare seat is for temporary cover, parallel checking, or a duplicate production environment tied to a specific décor account. Clear naming avoids confusion when artwork revisions, templates, or export presets are shared across teams.
Before extending access, match the Spare License entry to the related substrate requirements and the active design brief for that wall art job. Check export settings, font availability, linked images, and the save location once more before any duplicate workstation goes live. If you send details through the contact form, include the licence path, software build, and one screenshot showing the current setup.
- Named user and backup device listed
- Software build checked against active files
- Admin trail kept with project records
Checks that matter on South African jobs
Teams working across Johannesburg, Durban, and Cape Town often need a backup seat when hardware is moved between offices or a site-based approval run needs direct file access. Keep the registered machine name aligned with the actual device in use, especially where cloud folders, external drives, or shared asset libraries form part of the production path. That reduces avoidable clashes when multiple décor teams touch the same artwork set.
Load-shedding can interrupt sync, corrupt open files, or leave asset folders half updated on a secondary machine. Coastal humidity also affects how often equipment is moved away from site conditions and back into studio use, which makes user and device logs more important than many teams expect. For acrylic, vinyl, and framed wall art outputs, a mismatched preset on the spare station can alter scale, crop marks, or colour handling.
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Details to send with a licence request
Send the current licence holder name, workstation ID, software version, and the job or account the spare seat supports. Add a short note on whether the request is for emergency cover, duplicated production, or buyer review access.
Store the specs note with the artwork references, approval record, and output settings used on that décor project. When procurement or studio admin asks for verification, the licence details should read the same way as the production file path and the job naming structure.
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